We recently received an email regarding Information Security and Data Protection. I understand that the University currently offers only 40MB (by default) of network storage on drive ‘H:’ for staff. By today’s standards this is extremely low and of no real use – especially given the fact that we work in the knowledge economy and that information, manifested in electronic form, is key to the function of a University. Are there any plans to increase this to realistic quota – enabling academic staff to fully embrace network storage, and thus better rely on the security and resilience afforded by the University’s technical infrastructure, rather than having to physically port data around on various devices – and therefore potentially increase the risks of data loss/compromise?
The ‘H’ drive default quota for staff is currently 200MB, however any user, with a business case submitted to IS via their FMT/SMT, can be provided with an appropriate quota increase (subject to approval) up to a total of 500MB in exceptional circumstances.
The University has recently entered into an agreement with Microsoft for the provision of “OneDrive for Business” cloud storage facility for all staff which will provide each member of staff with 1Tb of secure storage; this new facility is expected to be launched during December. The agreement allows for the benefits of cloud storage to be provided while addressing the legal concerns regarding data storage, and retains ownership of university data by the University. This will become the recommended method for secure storage of files which cannot be accommodated on the University central file storage, further details will be circulated during the product launch via a range of communication channels including RSS in the near future.
To ensure the confidentiality, integrity and availability of University documents, it is recommended that staff use the University’s central file storage or (after its launch) “OneDrive for Business” storage.