Clarification on Friday closure due to snow

We have had a number of questions relating to personal circumstances regarding the closure of facilities, lectures etc on Friday as a result of the worsening weather conditions.  We are aware that this affected our staff in different ways and therefore we advised that individual circumstances and options should be discussed with your line manager.

It is important to us that we have a consistent and flexible approach in these circumstances, however, it is not appropriate to respond to individual queries more generally and without context.  Personnel Services have also received a number queries and have provided advice to managers and members of staff.

Should you have further concerns regarding your personal position please contact Personnel Services for advice. Thank you.

Should staff be including work mobile numbers on the directory?

Question:

Increasing numbers of staff have University provided mobile devices, specially mobile phones and blackberry devices.  In the current age, many people are mobile in the way they work, and can regularly be out of the university for many days.

Where an individual is provided with a university funded mobile phone, would it be possible to include the numbers for these devices on the University address book?

Presently the system is voluntary for people to add this number to their staff profile, and virtually nobody does it. What is the university policy on this?

Answer:

You are correct in that adding a University funded mobile device to the staff directory is an optional feature when updating your individual record.  We appreciate that in the circumstances you describe, access to a mobile number may be helpful and there is no intention to restrict access to these numbers. 

Staff, however, are not encouraged to add in their mobile details to the directory as the number would not be confined for internal use, but would be available to anyone accessing the web.  The result of this open access to mobile phone numbers could  result in a risk of ‘spam’ or unwanted texts and phone calls being received by the member of staff. 

Members of staff who have University mobiles are, however, encouraged to include the number in their email signature.