How could you strengthen the quality of your European Regional Development Fund (ERDF) bids?

Post by Marie Pandolfo –EDC’s new Project Development Manager

The development of a robust full application is an important element of any project, essential for the approval of funding and as an evolving tool to measure, control and evaluate delivery.
Before you start reading the full article, one key element you must know is that a bid is the very last step of a project development process. A successful bid never comes from a project which is still being thought through and discussed. This is especially true for European funds, as the key appraisal points do not permit any approximate answers.
Here are some key recommendations for developing and submitting a successful ERDF application form:

To understand the context of the current European policies for going in the right direction towards a successful bid.
The recent economic crisis had no precedent in our generation: the EU GDP felt by 4% in 2009, 23 million people were unemployed. The European Union is implementing a strategy to come out stronger from the crisis: Europe 2020, in order to face the challenge of recovery.
The Cohesion Policy is the key investment framework to deliver Europe 2020 objectives. It is currently being reformed for 2014-2020. It makes available €351.8 billion in Europe’s regions, cities and the real economy (€10 billion for the UK).
The European Regional Development Fund (ERDF) is one of the five main funds of the Cohesion policy. It is intended to help to redress the main regional imbalances in the Union, by supporting two major goals:
– the Jobs & Growth goal [ESIF]: investments on research and innovation, information and communication technologies, small and medium-sized enterprises and promoting a low-carbon economy.
– The European Territorial Cooperation goal [INTERREG A, B or C]: cross-border, transnational and interregional cooperation.
Both goals have their own regulation, which are currently being developed and their Operational Programmes should be released in coming months.

To know the 10 key appraisal points of an ERDF application form.
1. VISION: a clear statement of the project aspirations backed by clear targets and outputs.
2. EVIDENCE AND ANALYSIS OF THE SITUATION: the current situation, the trends and the possible futures. The drivers and the causes of the project. An existing market failure.
3. EFFICIENT PROJECT MANAGEMENT: a sound management for the delivery of the results and any activities.
4. EFFECTIVENESS: a significant impact on the target group(s). Innovative products or services that will directly benefit the citizens. Value for money.
5. RELEVANCE: a specific problem is tackled and measurable outputs are demonstrated. Analyse the needs and the demand for the project and show evidence that beneficiaries will use the service/product.
6. STAKEHOLDERS: appreciation of their views and concerns, their involvement and effective collaboration.
7. SUSTAINABILITY: a clear exit strategy, with a lasting effect.
8. CONTRIBUTION TO CROSS-CUTTING ISSUES: gender balance, equity, environmental and social concerns in the project design and delivery.
9. PUBLICITY REQUIREMENTS: compliance with the European publicity requirements. Presenting a communication strategy to disseminate the results of the project is an asset.
10. CLEAR ADDITIONALITY: The need of the ERDF support and the leverage of external funds from other national or local public funders and private match funders.

To submit a bid which emphasizes the following characteristics:
The managing authorities of the ESIF and INTERREG Operational Programmes are expecting successful projects to:
– Meet the essential criteria of the relevant Operational Programme and its priority objectives.
– Include an interdisciplinary team that involves external, public and private groups. Putting a bid together with external partner organisations is proved to be an asset.
– Show an effective governance structure including any contractual requirements between the lead partner and any delivery partners.
– Have a clear, unmet and proven need and target a specific group(s).
– Have a realistic timescale and objectives and is achievable within the given timeframe.
– Be costed correctly with all expenditure planned within the project timescale.
– Show a clear ERDF additionality: Why should the project be funded by the ERDF? What is preventing the private sector from solving this problem / exploiting this opportunity?
– Demonstrate value for money in terms of outputs and results returned on the investment.
– Include a clear strategy for monitoring any outcomes/impacts/outputs, as well as an exit strategy.

If you want to know more about the ERDF or if you have a project idea, please contact the Enterprise and Commercial Department (ECD) for support on your project development as well as your bid submission.

Bid writing training to support updated university policy

Following the recent Staffordshire University Research, Enterprise and Advanced Scholarship Committee our Advanced Scholarship Policy has been updated.  Now academic colleagues submitting funding proposals for research grants or knowledge transfer projects are able to count their proposal as a scholarly output. 

In order to support colleagues in their bid writing activities, a number of workshops have been arranged for FCES staff.  We still have a few places available and are able to offer these to colleagues from across the University.  Details are below.  If you would like to reserve a place, please contact us via  These sessions will also be offered during Staffs Fest.

Writing KTP Applications Wed 26th Feb 1:00pm – 4:00pm K152 Octagon Building
A Guide to Bid Writing Wed 26 March 1:00pm – 4:00pm K152 Octagon Building
Writing KTP Applications Wed 30th April 1:00pm – 4:00pm R350 Science Building

The updated Advanced Scholarship Policy can be viewed here: Advanced Scholarship FINAL V2 Jan 2014.